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Construction Purchase order software

Eliminate scattered purchase records and paper trails

With Buildertrend’s Purchase Orders tool, you can create, track and manage every purchase in one centralized place. Keep material costs organized, streamline approvals, maintain a clear paper trail and ensure every expense is tied back to the right job – so you stay on budget and in control from order to delivery.

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Full Purchase Order product UI

Buildertrend key features

Buildertrend key features

Successful builders trust Buildertrend’s Purchase Orders tool

Scroggs construction services logo
Shelter Solutions logo
RPD Custom Pool logo
Curate Design + Build logo
Curate logo

Bring clarity and accountability to every purchase order

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Stop chasing down purchase orders across emails and spreadsheets

  • Create, store and manage all purchase orders in one centralized platform.
  • Quickly search, filter and access purchase details without digging through inboxes or files.
  • Maintain a complete digital record of every order, approval and vendor interaction.

Keep every purchase tied to the right job and budget

  • Assign purchase orders directly to specific jobs and cost categories.
  • Track committed costs in real time to understand the financial impact of every purchase.
  • Keep project teams aligned with clear visibility into where money is being spent.
Cost plus budget purchase order product UI
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Selections list product UI
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Stop budget surprises caused by untracked material costs

  • Monitor purchase order totals against project budgets as costs are committed.
  • Gain real-time insight into material expenses before they impact profitability.
  • Improve forecasting and decision-making with accurate, up-to-date cost tracking.
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Real results from Buildertrend customers

0

%

of builders integrate estimating directly into job costing.*

0

%

of builders track job costs in real time on at least some projects.*

0

%

of builders come within 2-5% of their targeted margins.*

Explore success stories

*Source: 2026 Buildertrend customer data report

Hear how a top customer found success with Purchase Orders

Piper Stromatt of Curate Design + Build shares how they use the Purchase Orders tool to account for every dollar they spend, as well as every item that’s returned. Check out her story on how this powerful financial tool has transformed their business – and how it can help yours, too.

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Piper Stromatt

Founder, VP Comms at Curate Design + Build

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PO features built to reduce daily chaos

Buildertrend featureWhat it does
Centralized PO managementCreate, track and manage every PO in one place. Eliminate scattered spreadsheets, paper forms and email chains with a single source of truth for purchasing.
Job costing integrationConnect purchase orders directly to jobs, phases and cost codes. Gain real-time visibility into committed costs and keep project budgets accurate and up to date.
Connected Bills workflowConvert approved POs into bills without duplicate data entry. Streamline accounting processes and ensure expenses flow seamlessly from purchasing to payment.
Automated notifications and remindersKeep projects moving with automatic alerts for approvals, outstanding actions and important purchasing updates. Ensure nothing slips through the cracks.
Vendor managementStore vendor information, pricing and purchase history in one place. Improve supplier relationships and simplify the ordering process across all projects.
Connected specificationsExtend a consistent, mobile-friendly experience across purchase orders, bids, selections and proposals while improving collaboration and transparency.
Budget trackingMonitor committed costs as purchase orders are created and approved. Identify potential overruns early and make informed decisions before they impact profitability.
Mobile accessCreate, review and manage POs from anywhere. Give field teams and project managers access to purchasing information whether they’re onsite, in the office or on the go.
Approval workflowsStandardize processes with built-in approvals. Ensure purchases are reviewed by the right people before commitments are made, reducing risk and unauthorized spending.
Complete audit trailMaintain a detailed record of every purchase order, update, approval and vendor interaction.
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Top builders are managing POs with confidence

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“A subcontractor we work with said he actually prefers us because of Buildertrend. He forgets to send out invoices when the job is done, but with Buildertrend, purchase orders are connected to the completion of a job – and now he gets paid quicker.”

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Nick Scroggs

Owner and Director of Operations and Business Development at Scroggs Construction Services

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“The Schedule feature is the heart of our operation. It ties directly into billing, invoicing, selections, bids and job costing, so everything flows seamlessly from one stage to the next. Most importantly, it keeps our customers informed every step of the way.”

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Joe Robertson

Owner of Shelter Solutions

Smart POs – integrated to save you time

Job Costing Budget

Tie purchase orders directly to cost codes and budgets to track committed costs in real time and maintain accurate job financials.

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Bills

Convert purchase orders into bills seamlessly, reducing manual data entry and keeping purchasing and accounting connected.

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Tasks

Link purchase orders to project tasks to ensure materials and services are ordered, tracked and delivered when needed.

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Schedule

Coordinate purchase orders with project schedules to help prevent delays caused by missing materials or late deliveries.

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Bids

Create purchase orders from accepted bids to streamline the transition from estimating to purchasing while maintaining cost accuracy.

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Experience smoother vendor management for your builds

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Frequently asked questions about Buildertrend’s construction purchase order software

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Are Purchase Orders included with Buildertrend?

Yes. Purchase Orders are included with every Buildertrend subscription, giving builders and remodelers a centralized way to manage purchasing, track costs and streamline workflows without needing additional software.

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How do Purchase Orders fit into Buildertrend’s financial workflow?

Purchase Orders are connected to your budgets, job costing and bills, creating a seamless financial workflow from estimating and purchasing to accounting and reporting. This ensures costs stay accurate, visible and tied to the right job every step of the way.

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Can I track purchase order costs against my project budget?

Yes. Purchase orders can be linked directly to jobs, phases and cost codes, allowing you to monitor committed costs in real time and identify potential budget issues before they impact profitability.

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Can field teams manage purchase orders from a mobile device?

Yes. Buildertrend’s mobile app gives project managers and field teams access to purchase orders from anywhere. Users can create, review and track purchasing activity on the go, helping projects stay on schedule and materials arrive when needed.

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How does Buildertrend compare to other construction purchase order software?

Unlike standalone purchase order tools, Buildertrend connects purchasing with scheduling, budgeting, job costing, bids, bills and subcontractor management in a single platform. This eliminates duplicate data entry, improves visibility and helps keep projects and finances aligned.

Construction purchase order software

Save up to five hours per week with faster sign-offs and no missed payments

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Buildertrend key features

Buildertrend key features
Buildertrend Product UI - Bills

Why is construction purchase order software important for builders?

In construction, companies can use purchase order software to track and manage their expenses by setting spending limits, by requiring approval before purchases are made and by digitally storing all documentation in an easily accessible, secure location.

This helps support accurate construction budgeting, subcontractor communication and project timelines while reducing manual work.

Accurate construction budgeting

Sticking to your budget is important in construction. By using PO software to set a spending limit for each project, you can:

  • Standardize payment terms
  • Plan cash flow to cover moving timelines
  • Avoid overspending

Improved communication

Purchase order software ensures construction companies and subcontractors are on the same page regarding budgeting and spending. This can reduce disputes and build trust between both parties by:

  • Centralizing purchase order management
  • Eliminating duplicate PO requests or rework
  • Supporting strong supplier relationships

Protected project timelines

By tracking which purchase orders have been approved, denied, partially paid or completed, project managers can ensure the right supplies, materials and subcontractors are on the job when they need to be to meet scheduled deadlines. Specifically, PO software:

  • Supports forecasting and planning expenses
  • Speeds up procurement
  • Identifies supply chain or payment delays that may affect timelines

Reduced manual work

Spend less time chasing subcontractors and suppliers for POs to approve and invoices to fill. Purchase order systems are built to eliminate paper documentation and manual data entry and error by:

  • Collecting approvals digitally and on-the-go
  • Storing information in one easy-to-access place
  • Providing updates on outstanding payments or potential risk
  • Integrating with job costing for better profitability understanding
Buildertrend Product UI - Purchase Order Information

What Buildertrend’s construction purchase order software does best

Buildertrend’s purchase order software is a powerful tool that allows builders to manage their projects in one centralized location. With this tool, you can be sure that project expenses are tracked and approved and that each project stays within budget. Data is updated in real-time to allow for easy tracking throughout the lifetime a project.

Discover what makes Buildertrend stand out from the rest.

Buildertrend featureWhat it does
Centralized PO managementBuildertrend allows for the creation and tracking of POs from one centralized location, making it easy to see all POs in one place.
Automatic updates on outstanding paymentsWhen a payment is made, Buildertrend automatically updates the payment status of the associated PO. The platform can also send reminders to help ensure that payments are made on time.
Information storageBuildertrend allows users to store and organize documents securely.
Job costing integrationsBuildertrend can integrate with accounting software such as QuickBooks, making it easy to keep financial records up to date.
Quicker payment collectionBuildertrend provides tools that streamline the payment process, making it easier to get paid by your clients.
Fewer disputed agreementsClients and subcontractors have access to their documents and agreements, leading to clear communication and fewer disputed agreements.
Fewer overages and overrunsBuildertrend can reduce the number of overages and overruns by providing accurate project cost tracking and purchase order management.
brown haven homes

“Before using Buildertrend’s Purchase Order tool, I relied heavily on emails to manage POs and it was a nightmare. It was hard to keep track of it all, and it seemed like every day I received multiple emails requesting a purchase order because the original email was lost in the recipient’s inbox.”

Brad Smith

Purchasing Manager of Brown Haven Homes

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Buildertrend’s purchase order software speeds up the PO process to save you time and money

$1000s

Saved per job with
accurate financial tracking

5+ hours

Gained back each day
not hunting down payments

$8000

Bookkeeping costs
slashed per year

Why choose Buildertrend construction purchase order software for construction payments?

What sets Buildertrend apart is how it connects purchase order information with critical financial, communication and management business functions.

Job costing

Buildertrend’s Purchase Order system tracks costs for each product or service provided, which is an important step for job costing. By comparing actual spend against estimates line by line, Buildertrend gives you a clear picture of profitability per construction project – and prevents overages.

Subcontractor communication

A common problem for the construction industry is ensuring positive cash flow especially as it relates to paying subcontractors and securing revenue. Buildertrend can help you understand when your subs need to be paid while ensuring accountability that work is getting done.

Project management

Buildertrend Purchase Orders ensure project managers have a clear understanding of what supplies, materials and services are being procured. From there, managers can schedule smarter and keep project timelines on track.

Buildertrend Product UI - Purchase Orders with status

Buildertrend – more than purchase orders

Buildertrend is a fully integrated software that provides tools that communicate with each other to make your process seamless. Purchase Orders interact with other aspects of the software including the Budget and Bids.

Budget

Purchase Order information flows directly to the Budget ensuring ease of use. Simply track project expenses and ensure that each project stays within budget with the power of real-time updates.

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Bids

Easily track bids from vendors and convert them into Purchase Orders once accepted. Leverage a process that prevents double entry and unauthorized expenses.

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Interested in learning more?

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Construction purchase order software FAQs

Get answers to the most common construction purchase order software questions.

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What is construction purchase order software and how does it work?

Construction purchase order software helps builders and remodelers streamline how they track materials, labor and services. With Buildertrend, you can create, send and manage POs directly from your phone or desktop, keeping your project costs accurate and organized.

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Why is purchase order software important for builders?

Purchase order software improves budgeting, reduces delays and keeps your project spending under control. Buildertrend’s PO feature lets you set spending limits, require approvals and store all documentation in one secure place, helping you avoid surprises and stay on schedule.

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How does Buildertrend’s PO software save me time and money?

Buildertrend automates your PO process so you can skip the spreadsheets and reduce admin time. You can create POs from estimates, bids or templates, track status in real time, and connect POs to scheduling and job costing tools – all in one platform. Check out this case study to see how contractor, Brown Haven Homes, finally got organized with Buildertrend’s Purchase Orders feature.

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Do subcontractors need a Buildertrend account to receive purchase orders?

No. You can send a PO to any subcontractor with a valid email address. They’ll receive it via email, review the details and sign off electronically – no login required. It’s fast, simple and keeps everyone accountable.

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What makes Buildertrend a good purchase order software for construction?

Buildertrend is built specifically for construction professionals. You can create detailed, trackable POs linked to Bids, Estimates, Invoices and the Schedule for full project visibility.