Construction purchase order software

Save up to five hours per week with faster sign-offs and no missed payments

Why is construction purchase order software important for builders?

In construction, companies can use purchase order software to track and manage their expenses by setting spending limits, by requiring approval before purchases are made and by digitally storing all documentation in an easily accessible, secure location.

This helps support accurate construction budgeting, subcontractor communication and project timelines while reducing manual work.

Accurate construction budgeting

Sticking to your budget is important in construction. By using PO software to set a spending limit for each project, you can:

Standardize payment terms
Plan cash flow to cover moving timelines
Avoid overspending

Improved communication

Purchase order software ensures construction companies and subcontractors are on the same page regarding budgeting and spending. This can reduce disputes and build trust between both parties by:

Centralizing purchase order management
Eliminating duplicate PO requests or rework
Supporting strong supplier relationships

Protected project timelines

By tracking which purchase orders have been approved, denied, partially paid or completed, project managers can ensure the right supplies, materials and subcontractors are on the job when they need to be to meet scheduled deadlines. Specifically, PO software:

Supports forecasting and planning expenses
Speeds up procurement
Identifies supply chain or payment delays that may affect timelines

Reduced manual work

Spend less time chasing subcontractors and suppliers for POs to approve and invoices to fill. Purchase order systems are built to eliminate paper documentation and manual data entry and error by:

Collecting approvals digitally and on-the-go
Storing information in one easy-to-access place
Providing updates on outstanding payments or potential risk
Integrating with job costing for better profitability understanding

Buildertrend Product UI - Purchase Order Information

What Buildertrend’s construction purchase order software does best

Buildertrend’s purchase order software is a powerful tool that allows builders to manage their projects in one centralized location. With this tool, you can be sure that project expenses are tracked and approved and that each project stays within budget. Data is updated in real-time to allow for easy tracking throughout the lifetime a project.

Discover what makes Buildertrend stand out from the rest.

Buildertrend feature	What it does
Centralized PO management	Buildertrend allows for the creation and tracking of POs from one centralized location, making it easy to see all POs in one place.
Automatic updates on outstanding payments	When a payment is made, Buildertrend automatically updates the payment status of the associated PO. The platform can also send reminders to help ensure that payments are made on time.
Information storage	Buildertrend allows users to store and organize documents securely.
Job costing integrations	Buildertrend can integrate with accounting software such as QuickBooks, making it easy to keep financial records up to date.
Quicker payment collection	Buildertrend provides tools that streamline the payment process, making it easier to get paid by your clients.
Fewer disputed agreements	Clients and subcontractors have access to their documents and agreements, leading to clear communication and fewer disputed agreements.
Fewer overages and overruns	Buildertrend can reduce the number of overages and overruns by providing accurate project cost tracking and purchase order management.

“Before using Buildertrend’s Purchase Order tool, I relied heavily on emails to manage POs and it was a nightmare. It was hard to keep track of it all, and it seemed like every day I received multiple emails requesting a purchase order because the original email was lost in the recipient’s inbox.”

Brad Smith

Purchasing Manager of Brown Haven Homes

Buildertrend’s purchase order software speeds up the PO process to save you time and money

$1000s

Saved per job with
accurate financial tracking

5+ hours

Gained back each day
not hunting down payments

$8000

Bookkeeping costs
slashed per year

Why choose Buildertrend construction purchase order software for construction payments?

What sets Buildertrend apart is how it connects purchase order information with critical financial, communication and management business functions.

Job costing

Buildertrend’s Purchase Order system tracks costs for each product or service provided, which is an important step for job costing. By comparing actual spend against estimates line by line, Buildertrend gives you a clear picture of profitability per construction project – and prevents overages.

Subcontractor communication

A common problem for the construction industry is ensuring positive cash flow especially as it relates to paying subcontractors and securing revenue. Buildertrend can help you understand when your subs need to be paid while ensuring accountability that work is getting done.

Project management

Buildertrend Purchase Orders ensure project managers have a clear understanding of what supplies, materials and services are being procured. From there, managers can schedule smarter and keep project timelines on track.

Buildertrend Product UI - Purchase Orders with status

Buildertrend – more than purchase orders

Buildertrend is a fully integrated software that provides tools that communicate with each other to make your process seamless. Purchase Orders interact with other aspects of the software including the Budget and Bids.

Budget

Purchase Order information flows directly to the Budget ensuring ease of use. Simply track project expenses and ensure that each project stays within budget with the power of real-time updates.

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Bids

Easily track bids from vendors and convert them into Purchase Orders once accepted. Leverage a process that prevents double entry and unauthorized expenses.

Learn more

Interested in learning more?

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Construction purchase order software FAQs

Get answers to the most common construction purchase order software questions.

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What is construction purchase order software and how does it work?

Construction purchase order software helps builders and remodelers streamline how they track materials, labor and services. With Buildertrend, you can create, send and manage POs directly from your phone or desktop, keeping your project costs accurate and organized.

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Why is purchase order software important for builders?

Purchase order software improves budgeting, reduces delays and keeps your project spending under control. Buildertrend’s PO feature lets you set spending limits, require approvals and store all documentation in one secure place, helping you avoid surprises and stay on schedule.

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How does Buildertrend’s PO software save me time and money?

Buildertrend automates your PO process so you can skip the spreadsheets and reduce admin time. You can create POs from estimates, bids or templates, track status in real time, and connect POs to scheduling and job costing tools – all in one platform. Check out this case study to see how contractor, Brown Haven Homes, finally got organized with Buildertrend’s Purchase Orders feature.

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Do subcontractors need a Buildertrend account to receive purchase orders?

No. You can send a PO to any subcontractor with a valid email address. They’ll receive it via email, review the details and sign off electronically – no login required. It’s fast, simple and keeps everyone accountable.

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What makes Buildertrend a good purchase order software for construction?

Buildertrend is built specifically for construction professionals. You can create detailed, trackable POs linked to Bids, Estimates, Invoices and the Schedule for full project visibility.