Construction invoicing software

Stop losing money to inaccurate or late invoices

Buildertrend brings your entire invoicing process into one place – so every cost is captured, every invoice is accurate and every payment moves faster. From creation to collection, you stay in control of your cash flow without the manual work.

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Successful builders trust Buildertrend’s Invoice tool

Speed up client payments and increase profits

No more chasing down costs before sending an invoice

Automatically pull in change orders, selections, estimates and actual costs. Nothing gets missed. Nothing gets entered twice.
See a complete history of project updates and adjustments, giving you confidence that every invoice reflects real-time job progress.
Keep all job details, invoice amounts, payment statuses and due dates organized in one place. No more digging for information – keep that for the job site.

Profitability shouldn’t depend on scattered tools or manual processes

Capture every cost tied to the job, ensuring your margins stay intact and your bottom line is protected.
Generate invoices directly from your financial data, reducing errors and saving your team valuable time.
Replace paper checks and disconnected tools with digital invoicing and payment tracking. You’ll always know what’s been sent, paid or overdue.

You need full visibility into your financials – not extra work

Review all financial inputs in one platform before invoicing, so you know every detail is accounted for.
Automatically notify clients and stakeholders when invoices are sent, overdue or paid – keeping everyone aligned without manual follow-up.
Create, send and track invoices with built-in reminders and clear timelines, giving you complete control over your billing process.

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Real results from real builders

0

%

of invoiced costs go over budget without Buildertrend*

0

%

of builders undercharge their clients without Buildertrend*

*Source: 2026 State of Residential Construction Industry report. Read the report now.

0

%

more efficient invoicing with online payments

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Invoicing features built to protect your margins

Buildertrend feature	What it does
Invoice management	Your one-stop-shop for creating, sending and tracking client invoices.
Progress invoicing	A structured, professional way to bill for completed work with clear visibility into progress, prior billings and remaining balance.
Mobile access	Quickly generate and send invoices even when you’re on the go, so work never goes unbilled.
Client communication	Keep clients in the loop with their dedicated portal where they can view upcoming invoices and make payments online.
Online payments	Give clients convenient options by allowing them to pay invoices online with their preferred payment method – credit card, debit card, ACH, Apple Pay and more.
Templates	Quickly start new invoices without building them from scratch, ensuring consistency and efficiency.
Financial integration	Quickly create invoices from existing bills, purchase orders, estimates, selections, proposals and change orders – all within Buildertrend.
Accounting integrations	Eliminate double entry and ensure accurate numbers by syncing with QuickBooks or Xero.
File attachments	Attaching files to an invoice allows you to keep important documents such as plans, permits or photos directly connected to the work being billed for.
Notifications	When invoices are sent, coming up or overdue, clients are automatically notified through text, email or push notifications based on their settings.

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Top builders are closing out jobs with confidence

“Being able to project invoicing out for cash flow management has been huge. Buildertrend gives us clarity to see how our projects are tracking – and keeps us profitable year-round.”

Preston Reed

Co-founder of Seed Development + Design

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“The progress invoicing feature is basically an exact match to the process we were using with spreadsheets, only much faster, more convenient and without the potential for human error. It’s been a perfect fit for how we prefer to bill our clients and will save us countless hours in the years to come.”

Taylor Erickson

Owner of Erickson Build Co.

Smart invoicing – integrated to save you time

Job Costing Budget

Track projected costs against paid and unpaid invoices to see profitability in real time.

Change Orders

Collect online payments directly from signed and approved change orders when scope changes.

Purchase Orders

Create invoices directly from existing purchase orders and bills, so charges stay accurate and on time.

Selections

Create and send invoices directly from approved selections to ensure every cost is accounted for and collected.

Bids

Invoices can be generated directly from accepted bids to streamline your financial workflow and keep the project moving.

Experience smoother invoicing for your builds

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Frequently asked questions about Buildertrend’s construction invoicing software

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What is construction invoicing software and how does Buildertrend simplify it?

Buildertrend’s construction invoicing software helps builders create, send and manage invoices in one place – without juggling spreadsheets or multiple tools. You can generate invoices directly from estimates, change orders, selections and costs, eliminating double entry and ensuring nothing slips through the cracks.

With flexible options like flat fee or detailed line items, plus built-in payment tracking and reminders, Buildertrend makes it easy to stay organized, accurate and on top of your cash flow.

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How does Buildertrend help me get paid faster?

Buildertrend streamlines the entire billing process so you can invoice quickly and collect payments without delays. Send invoices directly to clients via email or the Client Portal, set clear due dates and payment terms and offer convenient online payment options.

With everything centralized and transparent, clients know exactly what they owe and when, which helps reduce confusion, speed up approvals and improve your overall cash flow.

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What is progress invoicing and how does it work in Buildertrend?

Progress invoicing gives builders a structured, industry-recognized way to bill for work as it’s completed – especially on bank-funded or draw-based projects.

With Buildertrend, progress invoices automatically pull from your estimate and organize your Schedule of Values into clear, professional documentation. Builders can present detailed, line-item summaries showing work completed to date, what’s already been billed and what remains.

This level of clarity helps payments move faster, keeps lenders and clients aligned and eliminates guesswork. The result: a more professional billing process that builds trust and keeps your project and cash flow moving forward.

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Can I customize my invoices for different projects or clients?

Yes. Buildertrend gives you full flexibility to tailor invoices to your workflow and your clients’ needs. You can choose between flat fee or itemized invoices, include taxes, attach supporting documents and add detailed descriptions or notes.

Whether you want a simple invoice or a fully detailed breakdown, you control how much information is shared, so every invoice matches your business and your project.

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Does Buildertrend integrate invoices with my other financial tools?

Buildertrend connects your invoicing directly with your broader financial workflow. You can pull real-time cost data into invoices and integrate with accounting platforms like QuickBooks or Xero to keep everything in sync.

This reduces manual entry, improves accuracy and gives you a complete, up-to-date view of your project finances in one place.