Construction billing software
Bills, receipts and payments – finally working together
With Buildertrend’s Bills feature, managing project costs is no longer a disconnected, manual process. Easily capture bills and receipts, automate cost creation, route approvals and make payments – all from one workflow.
Successful builders trust Buildertrend’s Bills tool
Construction payables don’t have to be complicated
No longer enter the same cost details twice
- Use AI bill capture to automatically generate bill records from invoices and receipts, eliminating manual data entry.
- Create draft costs automatically during intake so your team spends less time on paperwork and more time building.
- Reduce costly errors and duplicate work by capturing, coding and managing costs in one system.
When costs fall through the cracks, projects pay the price
- Track every bill through a structured approval workflow so nothing gets lost or overlooked.
- Gain real-time visibility into project costs, commitments and payments to stay ahead of budgets.
- Speed up approvals and vendor payments to keep projects moving and subcontractors happy.
Your bills, receipts and payments shouldn’t live in different places
- Manage bill intake, approvals and payments from one connected workflow instead of juggling multiple tools.
- Keep every project cost organized in a single source of truth with real-time visibility across jobs.
- Reduce delays and handoffs by moving costs seamlessly from receipt to payment without leaving Buildertrend.
The state of construction cost management
0
%
of builders integrate estimating directly into job costing*
0
%
of builders track job costs in real time on at least some projects.*
0
%
of builders cite labor costs as their biggest challenge*
*Source: Buildertrend’s 2026 data report
Bill features designed to reduce daily chaos
| Buildertrend feature | What it does |
|---|---|
| AI bill capture | Upload an invoice or receipt and let AI automatically extract key details to create a bill record. Reduce manual data entry, improve accuracy and process costs faster. |
| Unified bill and receipt intake | Capture bills and receipts from one centralized location instead of managing separate workflows. Keep every project cost organized and easy to track. |
| Automatic cost creation | Draft cost records are automatically created when bills and receipts are submitted, eliminating duplicate entry and ensuring costs are captured consistently. |
| Connected approval workflows | Route bills through structured approval processes with clear visibility into status and next steps. Reduce bottlenecks and keep projects moving. |
| Integrated Bill Pay | Move seamlessly from bill approval to payment without switching systems. Pay vendors faster while maintaining complete visibility into payment status. |
| Purchase Order matching | Convert approved purchase orders into bills without re-entering information. Improve accuracy and ensure committed costs flow smoothly into accounting. |
| Mobile access with offline mode | Capture receipts, review bills and manage approvals from the field – even without an internet connection. Stay productive wherever work happens. |
| Automated notifications and reminders | Keep teams, approvers and vendors informed with automatic alerts for new bills, pending approvals and payment updates. |
| Vendor and sub portal | Allow vendors and subcontractors to submit invoices and supporting documents directly through an online portal, reducing email clutter and paperwork. |
| Real-time cost visibility | See the status of bills, approvals, payments and project costs in one place. Make informed decisions with up-to-date financial information across every job. |
Top builders are billing with confidence
Smart billing – integrated to save you time
Experience smoother billing for your builds
Frequently asked questions about Buildertrend’s construction billing software
Buildertrend uses AI bill capture to automatically create bill records from invoices and receipts. Instead of entering the same information multiple times, costs are captured once and flow through the entire payables workflow.
Yes. Vendors and subcontractors can share invoices and supporting documents digitally, reducing paperwork, email back-and-forth and the risk of missing important cost information.
Once a bill is captured, Buildertrend automatically creates a draft cost record, routes it through your approval process and moves it toward payment – all while tracking its status every step of the way.
Buildertrend helps connect your project management, job costing and payables processes while syncing financial information with supported accounting integrations – including QuickBooks, Xero and Sage Intacct – reducing duplicate work and improving accuracy across systems.
Yes. The Bills tool comes included with your Buildertrend subscription, so you can streamline bill capture, approvals and cost tracking without paying for another standalone payables tool.
Schedule a demo
Set aside 30 minutes to chat with a friendly Buildertrend rep and discover firsthand how our platform can improve your business – and transform the way you work.
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