Construction change order software

Rework, client disputes and lost profit don’t have to be the norm

Buildertrend’s Change Orders tool gives builders a single, streamlined system to document scope changes, capture real costs and get owner approval before work moves forward. Every change is clearly recorded and instantly communicated to the entire team – including subs – so everyone stays aligned on expectations.

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Successful builders trust Buildertrend’s Change Orders tool

One source of truth for every change, cost and approval

Eliminate disputes before they get messy

Document every scope change with clear descriptions, pricing and supporting details.
Capture client approvals digitally, so there’s no confusion about what was agreed to and when.
Create a permanent system of record that protects you if questions come up later.
Send change orders as they happen – not weeks later – so clients understand costs in real time.

Stop losing profit on small changes that add up fast

Automatically update project budgets and job costs as change orders are approved.
Make the true financial impact of each change visible before work begins.
Avoid eating costs caused by verbal agreements, missed details or delayed billing.
Keep margins intact by turning every approved change into a billable item.

Keep change orders connected to the rest of your project

Instantly share approved changes with your team, subs and clients.
Keep everyone working from the same up-to-date scope, plans and expectations.
Reduce rework by ensuring subs always have the latest information before they start.
Tie change orders directly into purchase orders, schedules and invoices – no silos.

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Real results from top builders

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Hours saved per week on financial management

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k+

Saved per year in missed costs

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Faster approvals on change orders

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Never miss another change order

See how Buildertrend helps centralize your change orders, so adjustments in scope and budget are always tracked and accounted for. Say goodbye to lost text threads, never-ending email chains and clunky spreadsheets. Now, every change is approved – and your margins are protected – in one place.

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DJ Dodge

Senior Customer Success Coach at Buildertrend

Features built for busy builders

Buildertrend feature	What it does
Flexible cost entry	Add a simple flat fee or fully itemize costs using cost codes, unit cost, quantity and markup. Use the same cost codes across your budget for consistent job costing.
Cost Catalog integration	Pull items directly from your Cost Catalog to quickly build detailed, repeatable change orders without re-entering pricing.
Attachments	Add photos, plans, samples or other files, so everyone understands the change. No guesswork, no missing context.
Digital signatures	Capture internal or client signatures at any stage to keep change orders moving forward and formally documented.
Notes and comments	Keep notes, questions, clarifications and decisions tied directly to the change order instead of scattered across texts and emails.
Connectivity across tools	Seamless connections to bids, purchase orders, invoicing and scheduling. Every step stays linked to the original change, giving you more control across the entire project.

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See how top builders use Change Orders with confidence

“On a recent large-scale outdoor living project, Buildertrend kept all design updates, change orders and client communication organized in one place. It helped us stay on schedule, under budget – and deliver a smoother client experience.”

Xan Paulson

Senior Estimator and Design Coordinator at Lavender Landscape Design Co.

“I couldn’t quantify an actual number, but using the Change Orders feature has saved us tens of thousands of dollars.”

Matt Sneller

Owner of Sneller Custom Homes & Remodeling

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Smart change orders – integrated to save you time

Bids

Generate bids before approval on a change order to lock in accurate pricing and understand real cost impact before committing.

Invoices

Invoice owners directly from change orders and combine multiple changes into one invoice if needed.

Purchase Orders

Create purchase orders from a single change order for faster execution and clearer communication.

Schedule

Create linked schedule items from change orders to ensure the work is planned, assigned and tracked.

Job Costing Budget

Automatically sync approved change orders with your budget, instantly updating costs, revenue and forecasts.

From scope change to signed approval, keep projects moving

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FAQs about Buildertrend’s construction change order software

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What is a change order in Buildertrend?

A change order in Buildertrend is a documented update to the original project scope, cost or schedule. It allows builders to clearly define what’s changing, how much it costs and who needs to approve it – so everyone stays aligned and protected as the project evolves.

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How does Buildertrend help prevent change order disputes?

Buildertrend creates a clear, time-stamped record of every change, including pricing, attachments, notes and digital approvals. Owners can review and sign change orders before work begins, eliminating misunderstandings and reducing disputes over scope or cost later in the project.

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Can change orders update my budget and job costs automatically?

Yes. Approved change orders automatically connect to your budget and job costing using the same cost codes you use throughout Buildertrend. This gives you real-time visibility into how changes impact profitability and helps ensure no added work goes unbilled.

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How are subcontractors and clients kept informed about changes?

Change orders can be shared with clients, subcontractors and vendors directly in Buildertrend. Each audience sees only what’s relevant to them and receives notifications when changes affect their scope, keeping communication clear and reducing rework.

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How do change orders connect to invoicing, purchase orders, bids and scheduling?

Buildertrend allows you to create bids, purchase orders, owner invoices and schedule items directly from a change order. Everything stays linked, so changes flow seamlessly from approval to execution to payment – without duplicate entry or lost details.