Navigate to Internal Users. 

From here, select an Internal User, then navigate to the Payroll tab. 

If the employee already exists within Gusto, select Sync with Gusto User. The email address within Buildertrend and Gusto must match for a successful sync.

If the employee does not exist within Gusto, select Create Gusto Employee. The email address within Buildertrend and Gusto must match for a successful sync.

A yellow Pending Setup in Gusto status tag will indicate the connection is processing.

 

 

If the sync is unsuccessful, ensure that the Buildertrend and Gusto email match. You may manually override this by selecting the user from the dropdown menu before selecting Save.

A green Synced status tag will indicate the sync has been successful and the connection is complete.

You may also complete syncing of multiple users from the Internal User page with Checked Actions.

Simply select the users you wish to Sync with Gusto User or Create User in Gusto, and the options will appear for next steps.

You are now ready to send shifts to Gusto for payroll processing!

What Gusto refers to as a "Job", Buildertrend refers to as User Role: Project Manager, Foreman, Designer, etc. .

Gusto allows for multiple Jobs assigned to each employee, while Buildertrend links to only one job from Gusto at a time, since each job may have a different pay rate.

If an employee has multiple Jobs, you’ll see a "Gusto Job" dropdown in the Payroll tab of their profile in Buildertrend. You must select a job before syncing any time shifts from Buildertrend to Gusto.

If a user has multiple Jobs and one is not selected when trying to sync a shift; an error message will be displayed. 

Additional User Linking Information

• A Buildertrend Internal User can only sync with hourly employees, not salary based.

• Gusto employees cannot share an email address for the integration to be successful.

• Buildertrend users cannot have multiple email addresses associated with their Internal User profile when integrating with Gusto.

• Buildertrend will only sync with the Gusto's Personal email field, not Work.

Once your employees are linked, you may begin sending shifts from the Time Clock to Gusto.

Shifts must be approved first before being eligible to send to Gusto.

Next, open the shift, or use Checked Actions select multiple shifts and choose Sync with Gusto.

If a shift is already accounted for in Gusto, but not done through the integration, you may manually update the sync status in Buildertrend by choosing Mark as Synced to Gusto Payroll. This action will not send information to Gusto.

Shift statuses will be visible from the main Time Clock grid, as well as within each shift.

You may Reset Approval by opening the shift to remove the time shift from Gusto. Delete will remove the time shift from both Gusto and Buildertrend.

Next, navigate to Gusto and follow your standard workflow, by selecting Run Payroll from the left menu.

All employees who have a time shift during the select payroll period will display, regardless if they are synced to the Buildertrend integration.

• A Buildertrend client can use QuickBooks and Gusto Payroll with each other. Please consult Gusto's Help Center to integrate Gusto & Quickbooks Online.

• Changing the “Week Start” day in Buildertrend does not affect Gusto Payroll. It could affect how overtime is calculated as the Week Start day does not mirror the Gusto Payroll start date.

• Buildertrend will send overtime shift over based on how you've chosen to setup overtime Buildertrend. You will be able to view the overtime breakout in Gusto after running payroll.

• The Home Depot Cost Catalog pricing and product sync was retired on July 17, 2026. Home Depot items that were previously added to your Cost Catalog will remain available with their most recently synced pricing. 

• Existing Home Depot items are now managed manually, just like other Cost Catalog items. Pricing will no longer update automatically from The Home Depot. 
• Use the information (i) icon on an existing Home Depot item to open the linked product on The Home Depot's website and verify current product information and pricing. 
• The Home Depot receipt integration is not affected. Purchase receipts will continue to sync to Buildertrend's Bill Inbox.
• Newly purchased Home Depot products will no longer be automatically imported into your Cost Catalog. 

The Home Depot receipt integration is not affected by the Cost Catalog integration retirement. Home Depot purchase receipts will continue to automatically sync with Bill Inbox. 

Within Home Depot's website, navigate to your name in the top right and select Purchase History.

Receipts from any purchase, online or in-store, will show here. You may also upload receipts manually in this window.

To view receipts in Buildertrend, navigate to the Financials → Bills, then ensure you are in the Inbox tab. 

 

The Bills Inbox works with The Home Depot integration by pulling purchase and return receipts from their website.

Both online and manually added receipts will sync with Buildertrend's Bills Inbox.

Select the receipt within Inbox.

Here you can categorize the Type as a bill or receipt, assign the bill or receipt to a job, adjust the Title, add a Description, and assign Subs or Vendors via the Pay to field.

Allocate Cost Codes to each Line Item to ensure proper alignment across the Budget.

Select the Line Item box to open up more editing options.

Select Save to save your draft bill or receipt. 

Since the Bill was created from the Pro Xtra integration, the following fields will populate:

• Title

• Description

• Job

• Sub/Vendor

• Cost Code (applies code to all line items)

  • If a cost code isn't selected in the receipt details, it will use your default cost code for bills. To adjust this, go to Setup under your settings cogwheel and select Bills/POs/Budget.

• *Image (receipt line item information and totals)

• Attachments

Next, complete the remaining fields within the Bill Details and continue with a standard Bill workflow.

To learn more about the Bill Inbox, review this article here.