Paramount Fence: 90% decrease in calls and emails with project management software

Their story: From overload to organization with construction management software

As Paramount Fence’s customer base increased, the volume of calls and emails from customers interested in knowing the status of their projects also skyrocketed.

“Managing customer calls and emails was a big challenge for us,” John said.

At the time, Paramount Fence utilized Google’s online tools (Calendar, Drive, Sheets, etc.) for project management and other applications for estimates and invoices.

“We needed to find a solution that allowed customers to track the status of their projects in real time, while also enabling the team to manage projects efficiently with the ability to seamlessly create customer quotes and invoices,” he said.

At the beginning of his search, John didn’t know what to look for. “I knew there had to be an all-in-one solution that would solve our challenges, but I didn’t know how to find it,” he said. It wasn’t until after John spoke with a friend, and the Paramount Fence team scoured the internet, that his company discovered Buildertrend, an all-in-one construction-based project management solution.

“We started trials with a couple of project management tools, but eventually we landed on Buildertrend,” John said. “Buildertrend carries a lot more features and functionality compared with other applications. After playing around with some of Buildertrend’s features, it quickly became the heartbeat of our company.”

Their goal: Keeping clients updated on their fencing projects

The company uses Buildertrend throughout the customer’s experience with Paramount Fence, but Buildertrend’s Daily Logs feature has come in handy particularly for customer communications.

“At the start of every project, we invite all of our customers to set up a Buildertrend account, so they can check on the status of projects whenever it’s convenient for them,” John said. “Every time there’s a project update, whether it’s applying for a permit, ordering materials or taking a picture to show progress, our team will update through Buildertrend’s Daily Logs feature that automatically triggers a notification to a customer’s account.”

“It only takes a few seconds to write a daily log to update customers,” John said. “It’s significantly more manageable than getting inundated with emails and calls from customers, who understandably want to know the latest progress. It’s been a big win for all of us.”

Their Solution: Buildertrend’s project management software

As for other contractors considering an all-in-one project management solution, John recommends Buildertrend.

“I’ve actually recommended it to friends and family who are in the construction business,” John said. “A response to a customer question while on the road can take up to six hours if you’re on a job site and need to log into a computer back at the office. With Buildertrend’s mobile app, you can look it up within a matter of seconds and respond.”

John truly believes that Buildertrend is built and continuously updated with its customers in mind.

“Buildertrend actively seeks our opinions to make the solution better,” John said. “That’s the biggest reason why I like Buildertrend and recommend it to others. Customers have a voice as to where the solution is headed.”

Their success: 90% decrease in calls and emails

Since utilizing Buildertrend, the volume of client communications via email and phone has significantly dropped and are now routed through the Buildertrend’s project management software, allowing the team to focus on other work, such as coordinating permits, scheduling and material orders.

“Now that the team is using Buildertrend and updating the daily logs in real-time, customer calls and emails have decreased by 90 percent after using Buildertrend for a year,” John said.