Signs it’s time to upgrade your company’s project planning software

Sean Robinson / Buildertrend

Hanging onto things too long is a problem that a lot of businesses (and people) have. They want to save as much money as possible, so they will squeeze as much out of a product or service as they can before they make the decision to upgrade.

In order to avoid this, it might be a good idea to put some guidelines in place to know when it is time to upgrade your company’s project planning software. A little self-audit never hurt anyone, right? Planning is the key to completing a job on time, on budget and in a way that makes your customers happy. So, what things do you need to look for?

You are Duplicating Efforts
Many older software applications require employees to enter the same data and information multiple times, which ultimately leads to duplication and lost time. If you are using a cloud system, a time tracker and a Gantt chart in multiple applications, consider how much time is wasted simply by duplicating information. You should be able to integrate your software systems so that you are not entering the same information in multiple places!

You Have Software Installed on Your Computer … and You Don’t Know Why
Are you still using a project management software that is literally installed on your computer to handle your planning needs? Unless you have a highly customized system, have network connectivity issues or have a pressing security concern, there is no reason that you shouldn’t use a cloud-based platform. There are times when you are out in the field and you need to be able to access your data when you aren’t hardwired at the office. Software that can be used in a web browser is far more efficient, increases speed of communication, has seamless integrations and is easy to implement. Plus, you don’t have to worry about maintaining it, since the development company hosts and updates it for you.

You Feel Like Your Software is Holding You Back
Software, and technology in general, changes so fast that there should be no need for an application to dictate the way you run your business. If you can’t customize the software to work for you instead of against you, then it may be time to consider an upgrade. Unfortunately, not all systems can seamlessly scale alongside your business growth. More people, more complex projects and more data being sent to the cloud can slow your system down, or crash completely, if it isn’t formatted to handle your company’s needs.

You Spend Too Much Time Waiting for Your System to Upgrade
During a big project, status updates can be integral in completing tasks on time. If project managers had to consistently reach out for updates on where the project is, or if your customer is constantly wanting updates that you cannot give to them, your project management software is simply not working for you. You should be able to check on the status of any stage of any project at any moment, and send updates with the click or tap of a button.

Your Software Hates You, and the Feeling is Mutual
We all know the phrase “Time is money, money is time.” When new employees spend way too much time learning your systems and processes, or your systems and processes are just so difficult to use that mistakes are made, your company will lose money. At the end of the day, if your project planning software is difficult to learn and use, then your company loses productivity and ultimately profit. Project management software and tools should be practical and simple to learn and use. If you are spending hours, days or weeks on learning how to use your software, then it’s time to let us help you.

Ready to Get Started?
Are you ready to start using the top project management software in the industry, trusted by more than 1 million construction business owners across the globe? Contact Buildertrend today to learn how we can help you upgrade your project planning software and business.

About the Author

Sean Robinson
Sean Robinson

Sean Robinson is a senior content marketing specialist at Buildertrend

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