Question 1

Are Purchase Orders included with Buildertrend?

Emily Johnson · Accepted Answer

Yes. Purchase Orders are included with every Buildertrend subscription, giving builders and remodelers a centralized way to manage purchasing, track costs and streamline workflows without needing additional software.

Question 2

How do Purchase Orders fit into Buildertrend's financial workflow?

Emily Johnson · Accepted Answer

Purchase Orders are connected to your budgets, job costing and bills, creating a seamless financial workflow from estimating and purchasing to accounting and reporting. This ensures costs stay accurate, visible and tied to the right job every step of the way.

Question 3

Can I track purchase order costs against my project budget?

Emily Johnson · Accepted Answer

Yes. Purchase orders can be linked directly to jobs, phases and cost codes, allowing you to monitor committed costs in real time and identify potential budget issues before they impact profitability.

Question 4

Can field teams manage purchase orders from a mobile device?

Emily Johnson · Accepted Answer

Yes. Buildertrend's mobile app gives project managers and field teams access to purchase orders from anywhere. Users can create, review and track purchasing activity on the go, helping projects stay on schedule and materials arrive when needed.

Question 5

How does Buildertrend compare to other construction purchase order software?

Emily Johnson · Accepted Answer

Unlike standalone purchase order tools, Buildertrend connects purchasing with scheduling, budgeting, job costing, bids, bills and subcontractor management in a single platform. This eliminates duplicate data entry, improves visibility and helps keep projects and finances aligned.

Question 6

What is construction purchase order software and how does it work?

Katrina Meyer · Accepted Answer

Construction purchase order software helps builders and remodelers streamline how they track materials, labor and services. With Buildertrend, you can create, send and manage POs directly from your phone or desktop, keeping your project costs accurate and organized.

Question 7

Why is purchase order software important for builders?

Katrina Meyer · Accepted Answer

Purchase order software improves budgeting, reduces delays and keeps your project spending under control. Buildertrend’s PO feature lets you set spending limits, require approvals and store all documentation in one secure place, helping you avoid surprises and stay on schedule.

Question 8

How does Buildertrend’s PO software save me time and money?

Katrina Meyer · Accepted Answer

Buildertrend automates your PO process so you can skip the spreadsheets and reduce admin time. You can create POs from estimates, bids or templates, track status in real time, and connect POs to scheduling and job costing tools – all in one platform. Check out this case study to see how contractor, Brown Haven Homes, finally got organized with Buildertrend’s Purchase Orders feature.

Question 9

Do subcontractors need a Buildertrend account to receive purchase orders?

Katrina Meyer · Accepted Answer

No. You can send a PO to any subcontractor with a valid email address. They’ll receive it via email, review the details and sign off electronically – no login required. It’s fast, simple and keeps everyone accountable.

Question 10

What makes Buildertrend a good purchase order software for construction?

Katrina Meyer · Accepted Answer

Buildertrend is built specifically for construction professionals. You can create detailed, trackable POs linked to Bids, Estimates, Invoices and the Schedule for full project visibility.

Question 11

What is Buildertrend?

Katrina Meyer · Accepted Answer

Buildertrend is the most trusted construction management platform for established builders and contractors who are ready to run a more profitable, scalable business. From the first estimate to the final invoice, Buildertrend connects every part of the operation in one unified system: scheduling, financials, client communication, procurement, selections, and more. Not a collection of tools bolted together. Buildertrend is the one platform where every part of the business works from the same source of truth. Founded in 2006, Buildertrend powers over half of all new home builds in the U.S. and has been trusted by 1,000,000+ users in 80+ countries.

Question 12

Who uses Buildertrend?

Katrina Meyer · Accepted Answer

Buildertrend is built for established residential builders and contractors running complex, high-value work. The primary users are custom, semi-custom and luxury home builders managing jobs with deep client involvement, and remodelers running high job volume with speed-driven, multi-project workflows. Buildertrend also serves commercial general contractors whose projects mirror residential complexity – multi-phase scoping, client involvement and sophisticated financial management – as well as trades contractors in outdoor living, kitchen and bath and other specialty categories. Buildertrend is designed for businesses that are already growing and need a platform built for where they're going, not just where they started.

Question 13

What makes Buildertrend a better value compared to other construction management software?

Katrina Meyer · Accepted Answer

Most construction software solves one piece of the puzzle. Buildertrend solves all of it in one connected platform. Scheduling, financials, client communication and more live in a single system of record, which means no switching between tools, no version of the truth that depends on which app is open and no hidden costs from piecing together five point solutions. Every customer gets full access to all essential features from day one, with pricing tailored to job volume, team size and scope of work. Add dedicated onboarding, live training and 24/7 support, and the ROI typically shows up fast – not just in efficiency, but in profitability on every job.

Question 14

How many builders use Buildertrend?

Emily Johnson · Accepted Answer

More than 1,000,000 users across 80+ countries have trusted Buildertrend since it was founded in 2006. Today, 20,000+ active construction businesses run their operations on the platform. Buildertrend powers over half of all new home builds in the U.S., making it the most widely used and most trusted platform in residential construction. That depth of adoption is the result of two decades of builders choosing this platform, growing their businesses on it and not leaving. When established builders evaluate their options, the answer is pretty consistent: Buildertrend.

Question 15

Can Buildertrend help a construction business take on more jobs without adding more overhead?

Emily Johnson · Accepted Answer

Yes, and this is one of the most common reasons established builders make the switch. More jobs means more team members to coordinate, more subcontractors to manage, more clients expecting real-time communication and more financial exposure on every project. Buildertrend is purpose-built to scale with that complexity, connecting every part of the operation in one platform so teams can take on more work without adding more administrative burden, more software or more headcount to hold it all together.

Question 16

What are the most popular features in Buildertrend?

Katrina Meyer · Accepted Answer

Buildertrend’s most popular features help contractors manage every part of a project from start to finish. Project scheduling, estimating, budgeting, change order tracking, client communication and document storage are among the tools builders rely on most. Together, these features give you complete visibility into your jobs and keep your team and clients on the same page.

Question 17

How do Buildertrend’s features work together throughout a project?

Katrina Meyer · Accepted Answer

Every feature in Buildertrend is designed to connect seamlessly across the entire project lifecycle. From pre-sale proposals to project scheduling, subcontractor management, client approvals and financial reporting, all your data flows together. That means fewer errors, faster decisions and a smoother experience for both your team and your clients.

Question 18

Does Buildertrend integrate with other software?

Katrina Meyer · Accepted Answer

Yes. Buildertrend integrates with popular accounting systems like QuickBooks and Xero, as well as CRMs and other tools you may already be using. These integrations reduce double entry, help keep your financials accurate and make it easier to manage every aspect of your business in one place.

Question 19

Can I use Buildertrend on the go?

Katrina Meyer · Accepted Answer

Absolutely. Buildertrend has a full-featured mobile app for iOS and Android, letting you manage projects, communicate with clients, approve change orders and track job progress from the field. You can stay in control even when you’re on the job site or traveling between projects.

Question 20

Can Buildertrend help improve client communication and satisfaction?

Katrina Meyer · Accepted Answer

Yes. Buildertrend gives clients their own portal with real-time visibility into project schedules, budgets, selections and daily progress without requiring the contractor to manually send a single update. AI Client Updates automatically turn job activity into clear, structured summaries that go directly to the homeowner, keeping communication consistent and professional across every project. Builders who use Buildertrend's client-facing tools consistently report stronger client relationships, fewer inbound calls and emails and more referral business.

Question 21

What financial tools does Buildertrend offer?

Katrina Meyer · Accepted Answer

Buildertrend includes a comprehensive set of advanced financial tools built for contractors running complex, high-value work. Detailed estimating, change order management, job costing, budget tracking, expense management, invoice generation and real-time profit reporting all live in one place. Buildertrend's Bill Pay feature streamlines the entire subcontractor payment process, from receiving and reviewing bills to approving and processing payments. AI Bill Capture works directly within Bill Pay to automatically extract vendor details, line items and cost codes from incoming bills, eliminating manual entry and reducing the risk of errors that affect job costing. With integrations to QuickBooks and Xero, financial data stays current without double entry. The result is full visibility into where every dollar is going on every job and the financial depth to make faster, more profitable decisions.

Question 22

Do I need other software if I use Buildertrend?

Emily Johnson · Accepted Answer

For most construction businesses, no. Buildertrend replaces the five to seven tools contractors typically piece together to run a single job: separate scheduling software, a financial tool, a client communication app, a document management system and so on. There's no switching between platforms, no version of the truth that depends on which tool is open and no data falling through the gaps between disconnected apps.

Question 23

How is Buildertrend pricing determined?

Katrina Meyer · Accepted Answer

Buildertrend pricing is personalized for each business. We take into account your builder type, annual revenue and specific business needs to provide a custom quote. This ensures you’re only paying for what makes sense for your operation, so your investment aligns with your growth goals.

Question 24

Do all Buildertrend features come with my plan?

Katrina Meyer · Accepted Answer

Yes! Every Buildertrend plan includes the full collection of features – lead, project, financial and client management. You don’t need to worry about hidden add-ons or paying extra for the tools that will truly help your business run efficiently and profitably.

Question 25

Do you offer a free trial?

Katrina Meyer · Accepted Answer

We don’t offer a free trial because we know that only fully committing allows you to see Buildertrend’s real value. Instead, we provide free personalized demos where you can see exactly how the software will work for your business and get a hands-on walkthrough with one of our experts. This ensures you're set up for success from day one. Or take a virtual tour of the product to get a sense of how Buildertrend works.

Question 26

What onboarding options does Buildertrend offer?

Katrina Meyer · Accepted Answer

Buildertrend offers two onboarding tiers to fit your business needs. Tier 1 helps with initial data setup and provides a digital learning path so your team can master Buildertrend at their own pace. Tier 2 is more hands-on, with full data and financial setup, custom 1:1 coaching, personalized trainings and ongoing guidance for the lifetime of your account. You choose the level of support that works best for your business.

Question 27

What kind of customer support can I expect?

Katrina Meyer · Accepted Answer

Every Buildertrend customer has access to our award-winning support team. You can get help by phone, email or live chat – always with a real person. Whether you have a quick question or need step-by-step guidance, our team is here to make sure you succeed.

Question 28

Are there online resources to help my team learn Buildertrend?

Katrina Meyer · Accepted Answer

Yes! Buildertrend offers a robust library of 24/7 resources including a help center, role-based online courses and certifications, live and on-demand webinars and daily virtual group trainings. These resources are designed to help your team learn at their own pace and master every aspect of the software.

Question 29

Do you offer additional premium training options?

Katrina Meyer · Accepted Answer

Absolutely. For businesses that want even more hands-on support, Buildertrend offers premium services like Buildertrend University and Onsite Consulting. These programs provide in-person, personalized guidance to optimize your processes, improve team efficiency and ensure you’re getting the maximum value from Buildertrend.

Question 30

Is my company’s data secure in Buildertrend?

Katrina Meyer · Accepted Answer

Yes. Buildertrend takes data security seriously. We use industry-standard encryption and secure servers to protect your business information, financials and client data. Your data is safe, and you can have peace of mind knowing your projects are fully protected.

Question 31

Where is my data stored?

Katrina Meyer · Accepted Answer

All Buildertrend data is stored securely in the cloud on highly reliable servers. This means your information is accessible anytime, anywhere, while remaining safe from hardware failures or local system issues. You and your team can collaborate confidently, knowing your data is always backed up and secure.

Question 32

Can I control who has access to my data?

Katrina Meyer · Accepted Answer

Absolutely. Buildertrend lets you manage permissions and control who can see or edit different parts of your projects, financials and client communications. You decide what each team member, subcontractor or client can access, giving you complete control over your business data.

Question 33

How can subcontractors use Buildertrend?

Katrina Meyer · Accepted Answer

Subcontractors can access Buildertrend to submit bids, view schedules, track tasks and send in daily progress. This keeps them aligned with your project timelines and ensures communication flows smoothly, reducing delays and misunderstandings on the job site.

Question 34

How can clients use Buildertrend?

Katrina Meyer · Accepted Answer

Clients can log in to their own portal to see real-time project updates, approve selections and change orders, review schedules, pay invoices and communicate with your team. This transparency helps build trust and keeps clients engaged throughout the project.

Question 35

How does Buildertrend work for internal team members?

Katrina Meyer · Accepted Answer

Your internal team can manage tasks, track budgets, assign responsibilities and collaborate on projects all in one place. Whether it’s project managers, office staff or field crews, Buildertrend gives your team the tools to stay productive and aligned.

Question 36

Is Buildertrend suitable for different types of contractors?

Katrina Meyer · Accepted Answer

Yes. Buildertrend is built for a range of established construction businesses:

Custom, semi-custom and luxury home builders: Manage complex, high-value projects with deep homeowner involvement, sophisticated scheduling, procurement and financial management across multiple simultaneous builds.
Remodelers: Run high job volume with speed-driven workflows, multiple concurrent projects, client-facing proposals and selections and change order management that keeps every job profitable.
Commercial general contractors (residential-like projects): Multi-phase scoping with client and owner involvement, RFIs, submittals and complex financial workflows that mirror the demands of high-end residential work.
Trades contractors (outdoor living, kitchen and bath, specialty): Direct homeowner communication, proposals, phased scheduling, change order management and the operational tools to grow a specialty business without outgrowing the platform.

Question 37

How quickly can I expect to see ROI with Buildertrend?

Katrina Meyer · Accepted Answer

Most established contractors begin seeing measurable improvements within the first few months of using Buildertrend. By streamlining project management, reducing errors and improving communication, many businesses recover their investment quickly while increasing efficiency and profitability.

Question 38

What types of results do Buildertrend customers typically see?

Katrina Meyer · Accepted Answer

Buildertrend customers report faster project completion, fewer delays and improved financial oversight. On average, contractors see better profit margins, reduced administrative overhead and stronger client satisfaction – helping them grow their business while maintaining quality.

Question 39

Why is using Buildertrend important for my business?

Katrina Meyer · Accepted Answer

In today’s competitive construction industry, managing projects, teams and finances manually can lead to errors and missed opportunities. Buildertrend centralizes every aspect of your business, giving you real-time visibility and control. This ensures projects run smoothly, your team stays aligned and your clients are impressed – helping you maintain and grow a professional, profitable operation.

Question 40

Are there statistics that show Buildertrend’s impact?

Katrina Meyer · Accepted Answer

Yes! Contractors using Buildertrend have reported up to 35% year-over-year growth, 50% increase in productivity, 20+ hours saved per week and 80% less daily phone calls. Check out our full list of case studies to see more real builder results.

Question 41

Can Buildertrend help improve profits on construction jobs?

Emily Johnson · Accepted Answer

Yes. This is where the financial depth of the platform makes the biggest difference. Most builders find out where they lost money after the job closes. Buildertrend's end-to-end job costing, real-time budget tracking, change order management and financial forecasting give contractors a complete picture of where every dollar is going while the job is still running and not after it's too late to do anything about it.

Question 42

Does Buildertrend have AI built into the platform?

Emily Johnson · Accepted Answer

Yes. Buildertrend has AI capabilities embedded directly into the workflows builders already use. Because scheduling, financials, communication and job history all live in one connected system, Buildertrend's AI has access to the full picture of the business. The result is intelligence that's grounded, practical and shaped by nearly two decades of expertise in residential construction. Buldertrend’s AI is focused on saving builders time on repetitive work and surfacing the insights that help them run a more profitable operation.

Question 43

What AI features does Buildertrend currently offer?

Emily Johnson · Accepted Answer

Buildertrend current AI features include:

AI Client Updates: Automatically turns job activity into clear, structured client summaries, eliminating manual write-ups and keeping homeowners consistently informed throughout the project.
AI Bill Capture: Within Bill Pay, AI extracts and infers bill details including vendor, line items and cost codes automatically, reducing manual entry and improving speed and accuracy when processing bills.
AI Search: Turns Buildertrend from a system a builder navigates into one contractors can simply ask simple questions using natural language.

Additional AI capabilities are in active development, with more features rolling out soon.

Question 44

What makes Buildertrend's AI different from other construction software AI?

Emily Johnson · Accepted Answer

The difference is where it lives and what it's built on. Buildertrend's AI is embedded directly into the workflows construction businesses already run – not added as a separate layer, a standalone tool or requiring additional integrations. Because every part of the business lives in one connected system, the AI has the full picture: schedules, financials, communication, job history. It's shaped by nearly two decades of expertise in residential construction, meaning it's built around the real patterns, problems and decisions that builders face, not generic AI applied to a construction context.

Question 45

Is Buildertrend's AI using my company's data to train its models?

Emily Johnson · Accepted Answer

Buildertrend's AI is built on the company's deep expertise in residential construction and not on individual customer data. All customer data is protected under Buildertrend's security and privacy standards, with encrypted data protocols, continuous monitoring and industry-leading infrastructure partners.

Question 46

Does Buildertrend's AI require a separate subscription to ChatGPT, Claude or another AI platform?

Emily Johnson · Accepted Answer

No. Buildertrend's AI is built directly into the platform. No third-party AI subscription required, no integration to configure and no additional tool to manage. Some construction software delivers AI by connecting to external AI platforms like ChatGPT or Claude, which means the AI only sees the data passed to it through that integration. This is a fragment of the business, not the full picture. Buildertrend's AI works differently. It works where the business already works.

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