Question 1

How do you handle change orders in construction accounts payable?

Allison Cobb · Accepted Answer

It’s common for accounting teams to accommodate construction change orders by revising invoices and modifying contracts based on change order specifications. This ensures accurate payment for the changed work.

Question 2

What documents are typically required for construction accounts payable?

Allison Cobb · Accepted Answer

Commonly required documents for construction accounts payable include invoices, purchase orders, receipts, lien waivers and signed contracts.

Question 3

How long does it take to process construction accounts payable?

Allison Cobb · Accepted Answer

The time it takes a construction company to process accounts payable can vary depending on the company’s accounts payable process, invoice volume, payment terms and authorization workflows. It’s important to understand this process as you’re agreeing to payment terms to ensure each party is being paid accordingly.

Question 4

What is the difference between accounts payable and accounts receivable?

OGM Staff · Accepted Answer

Accounts Payable (AP) and Accounts Receivable (AR) are two fundamental bookkeeping aspects for a construction business' financial transactions, but they represent different sides of the same coin. Accounts payable is related to the company's obligations to pay others, while accounts receivable pertains to the money the company expects to receive from its customers after construction jobs. Both are crucial for managing a company's cash flow and financial stability.

Question 5

What is construction invoicing software and how does Buildertrend simplify it?

Emily Johnson · Accepted Answer

Buildertrend’s construction invoicing software helps builders create, send and manage invoices in one place – without juggling spreadsheets or multiple tools. You can generate invoices directly from estimates, change orders, selections and costs, eliminating double entry and ensuring nothing slips through the cracks.

With flexible options like flat fee or detailed line items, plus built-in payment tracking and reminders, Buildertrend makes it easy to stay organized, accurate and on top of your cash flow.

Question 6

How does Buildertrend help me get paid faster?

Emily Johnson · Accepted Answer

Buildertrend streamlines the entire billing process so you can invoice quickly and collect payments without delays. Send invoices directly to clients via email or the Client Portal, set clear due dates and payment terms and offer convenient online payment options.

With everything centralized and transparent, clients know exactly what they owe and when, which helps reduce confusion, speed up approvals and improve your overall cash flow.

Question 7

What is progress invoicing and how does it work in Buildertrend?

Emily Johnson · Accepted Answer

Progress invoicing gives builders a structured, industry-recognized way to bill for work as it’s completed – especially on bank-funded or draw-based projects.

With Buildertrend, progress invoices automatically pull from your estimate and organize your Schedule of Values into clear, professional documentation. Builders can present detailed, line-item summaries showing work completed to date, what’s already been billed and what remains.

This level of clarity helps payments move faster, keeps lenders and clients aligned and eliminates guesswork. The result: a more professional billing process that builds trust and keeps your project and cash flow moving forward.

Question 8

Can I customize my invoices for different projects or clients?

Emily Johnson · Accepted Answer

Yes. Buildertrend gives you full flexibility to tailor invoices to your workflow and your clients’ needs. You can choose between flat fee or itemized invoices, include taxes, attach supporting documents and add detailed descriptions or notes.

Whether you want a simple invoice or a fully detailed breakdown, you control how much information is shared, so every invoice matches your business and your project.

Question 9

Does Buildertrend integrate invoices with my other financial tools?

Emily Johnson · Accepted Answer

Buildertrend connects your invoicing directly with your broader financial workflow. You can pull real-time cost data into invoices and integrate with accounting platforms like QuickBooks or Xero to keep everything in sync.

This reduces manual entry, improves accuracy and gives you a complete, up-to-date view of your project finances in one place.

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